- 1.Definitions and Interpretation
In these Terms and Conditions, the following terms shall have the meanings set out below::- Additional Costs: all costs and fees charged by Filmha.ai for Additional Services, including reasonable out-of-pocket expenses.
- Additional Services: services that fall outside the original scope of the agreed Services (such as additional consulting, additional productions, extra feedback rounds).
- Budget: the agreed budget as specified in the Order Confirmation.
- Confidential Information: all information disclosed by one party to the other prior to or during the performance of the Services.
- Client: the natural or legal person who purchases the Services from Filmha.ai.
- Data Protection Legislation: the General Data Protection Regulation (GDPR) and related Dutch and EU data protection laws and regulations.
- Deliverables: all results and materials developed or delivered by Filmha.ai in connection with the Services, including AI Commercials, scripts, insight reports, reports and advice.
- Filmha.ai: the trade name Filmha.ai, AI Marketing Studio, having its registered office in Bussum, the Netherlands, and registered with the Chamber of Commerce under number [KvK number].
- Rechargeable Costs: third-party costs that are necessary for the performance of the Services.
- Fee: the agreed remuneration for the Services.
- Initial Term: the duration of the Services as specified in the Order Confirmation.
- Intellectual Property Rights: all intellectual property rights.
- Proposal: a written quotation issued by Filmha.ai for the provision of Services.
- Services: the activities performed by Filmha.ai for the Client, as described in the Order Confirmation.
- 2. Basis of the Agreement
- 2.1 These Terms and Conditions apply to all agreements and Order Confirmations entered into between Filmha.ai and the Client.
- 2.2 In the event of any conflict, the Order Confirmation shall prevail over these Terms and Conditions.
- 2.3 Deviations from or additions to these Terms and Conditions shall only be valid if agreed in writing by both parties.
- 3. Provision of Services
- 3.1 An agreement is formed once Filmha.ai has accepted the assignment in writing or has commenced performance of the Services.
- 3.2 Filmha.ai shall perform the Services with due care, expertise, and in accordance with applicable professional standards.
- 3.3 The number of revision rounds, delivery dates, and resources shall always be specified in the Order Confirmation.
- 3.4 Filmha.ai reserves the right to replace team members with personnel of equivalent qualifications.
- 4. Obligations of the Client
- 4.1 The Client shall ensure that all information provided is complete and accurate.
- 4.2 The Client shall cooperate in a timely manner and provide all required materials and feedback.
- 4.3 Any delay or additional costs resulting from the Client’s negligence shall be borne by the Client.
- 5. Fees and Payment
- 5.1 Fees are specified in the Order Confirmation.
- 5.2 Payment terms: Filmha.ai invoices in two instalments:
- 5.2a First instalment: 50% of the total amount is payable no later than 1 day prior to the commencement of the agreed Services.
- 5.2b Second instalment: the remaining 50% is payable within 14 days of the invoice date of the invoice issued after delivery of the agreed Services.
- 5.3 In the event of late payment, the Client shall owe statutory interest, administrative costs, and any collection costs incurred.
- 5.3a Filmha.ai reserves the right to suspend the Services in the event of non-payment.
- 6. Liability
- 6.1 Filmha.ai warrants that the Services shall be performed with due care and professional competence.
- 6.2 Liability is limited to direct damages only and shall in no event exceed the invoice amount relating to the relevant assignment.
- 6.3 Filmha.ai shall not be liable for indirect damages, including but not limited to loss of profit, reputational damage, or loss of opportunity.
- 6.4 This limitation does not apply in cases of intent or gross negligence.
- 7. Intellectual Property
- 7.1 Ownership and transfer of rights
- All intellectual property rights in content created or compiled by Filmha.ai, including AI-generated output, images, videos, voice-overs, scripts, and other Deliverables, shall at all times remain the exclusive property of Filmha.ai and shall not be transferred to third parties unless expressly agreed otherwise in writing.
- 7.2 Use by the Client (exclusive right of use)
- The Client is granted an exclusive, worldwide, and unlimited right of use with respect to the Deliverables supplied by Filmha.ai, solely for the purposes specified in the Order Confirmation.
- This exclusive right applies to the final deliverables specifically developed for the Client, including final videos, voice-overs, visuals, and music.
- Filmha.ai retains the right to reuse underlying elements, concepts, AI prompts, workflows, algorithms, technical processes, and general know-how for other projects, provided that this does not constitute a direct copy or a recognisable derivative of the Deliverables supplied to the Client.
- Any use beyond the agreed scope (such as republication, sublicensing, or modification) requires prior written consent from Filmha.ai.
- 7.3 Alternative formats and modifications
- Alternative formats or changes in length, structure, or design of the delivered content may only be carried out by Filmha.ai, unless agreed otherwise. The Client shall not create modified versions or derivative works of the delivered content without prior written approval from Filmha.ai.
- 7.4 Source files
- Source files, including but not limited to AI prompts, scripts, raw project files, datasets, and training data, shall remain the exclusive property of Filmha.ai and shall not be shared with the Client unless expressly agreed in writing.
- 7.5 Use of AI platforms and third-party content
- In performing its Services, Filmha.ai utilizes a combination of proprietary workflows and industry-standard tools, including AI-supported technologies provided by carefully selected third-party vendors.
- Filmha.ai uses commercially available licenses and subscriptions to create and deliver the Deliverables.
- The Client acknowledges that certain technologies may be subject to third-party terms and conditions. These do not affect the Client’s exclusive right of use of the final Deliverables as described in Article 7.2.
- Filmha.ai grants only the right of use to the final Deliverables as described in Article 7.2. No transfer of underlying rights or ownership shall occur.
- 7.6 Liability and compliance
- Filmha.ai performs its Services in accordance with applicable laws, professional standards, and commercially available licensing frameworks.
- The Client is responsible for ensuring that any materials supplied to Filmha.ai are properly licensed and may be used for the intended purposes.
- To the extent permitted by applicable law, Filmha.ai’s liability in relation to third-party technologies, platforms, or licensing frameworks used in the production process shall be limited as set out in Article 6.
- 7.7 International processing and data protection
- The processing of personal data by Filmha.ai shall take place in accordance with the applicable Privacy Statement, available at filmha.ai.
- 8. Confidentiality
- 8.1 Both parties undertake to keep confidential all confidential information exchanged during the cooperation.
- 8.2 Filmha.ai may refer to the cooperation in its portfolio and marketing materials, unless expressly agreed otherwise.
- 9. Data Protection (GDPR)
- 9.1 Filmha.ai processes personal data in accordance with the GDPR and solely for the purpose of performing the Services.
- 9.2 Where Filmha.ai acts as a data processor, a data processing agreement shall be concluded.
- 10. Term and Termination
- 10.1 Interim termination by the Client is only permitted in writing and subject to Filmha.ai’s consent.
- 10.2 In the event of early termination, Filmha.ai shall be entitled to compensation for work performed and costs incurred.
- 10.3 In the event of serious breach, Filmha.ai may terminate the agreement with immediate effect.
- 11. Force Majeure
- Filmha.ai shall not be liable for failure or delay in performance due to force majeure, including but not limited to power outages, failures of third-party AI platforms, illness, or other circumstances beyond its reasonable control.
- 12. Governing Law
- These Terms and Conditions shall be governed exclusively by Dutch law. Any disputes shall be submitted to the competent court in the Netherlands.
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